Run cataloging, invoicing, payments, and consignor settlements in one platform — built for consignment auction houses, estate sales, and specialty auctions.
Features
From lot management to consignor payouts, GavelDash handles the entire auction lifecycle.
Create and schedule auctions with unlimited lots, CSV batch import, drag-and-drop image galleries, custom categories, and full-text search across your entire catalog.
Timed auctions with proxy bidding, soft-close anti-sniping, staggered lot closing, real-time bid updates, and mobile-responsive bidding interface.
Auto-generate invoices from sold lots with buyer's premium, tax calculation, and PDF delivery. Bulk email invoices, track payments, and manage the full invoice lifecycle.
Accept credit cards, ACH bank transfers, and digital wallets through PCI-compliant Authorize.Net. Includes a secure public payment portal, partial payments, and refund management.
Automatically calculate seller commissions with configurable fee schedules. Generate itemized settlement statements, PDF reports, and email directly to consignors with disbursement tracking.
Manage bidder approvals with a multi-step verification workflow. Configure buyer's premium rates per auction, set reserve prices, and track registration sources for marketing insights.
Your own branded auction website on a custom subdomain with configurable theme colors, logo, and SEO-optimized public catalog pages. Buyers browse, register, and pay without leaving your brand.
Real-time dashboard with KPIs, auction calendar, and activity feed. CSV exports for 11 resource types, complete audit trail for every change, and live updates.
Product
A clean, modern interface designed for efficiency.
And more
Every detail considered, from multi-tenant isolation to customizable email templates.
Real-time online bidding is on its way. Bidders will be able to browse lots, place bids, and track auctions live — all from their browser.
FAQ
Auction management software is a platform that runs an auction house end to end - cataloging lots, registering bidders, generating invoices, processing payments, and settling with consignors. GavelDash replaces spreadsheets, manual invoicing, and disconnected tools with one unified system built specifically for consignment and estate auction houses.
GavelDash supports credit and debit cards (Visa, Mastercard, Amex, Discover), ACH bank transfers, and offline methods like check, wire transfer, and cash. All online payments run through PCI-compliant Authorize.Net tokenization, so card data never touches your server.
Buyer's premium is configured per auction as a percentage of the hammer price. The rate is frozen when the auction is created and applied automatically to every lot. When invoices are generated, the premium is added as a line item, and you can set per-lot overrides for special consignment arrangements.
Yes. GavelDash automates consignor settlement: after an auction ends it calculates seller commissions from your configurable fee schedule and generates itemized settlement statements - gross sales, commissions, fees, and net payout. You can produce PDF statements, email consignors, and track disbursements through to completion.
Online bidding is coming soon. GavelDash already handles all pre- and post-auction operations - cataloging, registration, invoicing, payments, and settlements - and integrates with Auction Mobility for live bidding today. The native bidding portal with timed auctions and soft-close is in active development.
Absolutely. Every auction house gets a white-label storefront on its own subdomain with customizable brand colors, logo, and SEO-optimized catalog pages. Email templates are fully customizable through a token replacement system - personalize notifications with bidder names, amounts, and invoice details.
Security is built into every layer. Payment processing uses PCI-compliant tokenization, all data is tenant-isolated with account-level scoping, and sensitive credentials are encrypted at rest. A complete audit trail records every change across auctions, lots, invoices, and users.
Yes. GavelDash supports CSV batch import with automatic field mapping, slug generation, and image association, plus built-in HiBid JSON import and Auction Mobility integration. You can import hundreds of lots in seconds with full validation and error reporting.
Yes. Every registered bidder gets a self-service buyer portal to view won lots, pay invoices online, save lots to a wishlist, and manage addresses and payment methods. Consignors get a separate portal to track consigned lots and view settlement statements.
GavelDash provides a real-time admin dashboard with revenue, outstanding invoices, user counts, and auction status, plus an auction calendar, activity feed, and highest-bids widget. You can export 11 resource types to CSV - auctions, lots, invoices, payments, settlements, and more - with filters matching your current view.
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